Personell File
YOUR PERSONNEL FILES- FRIENDLY REMINDER!
This is an awareness message for all AFSCME Local 1092 members. The Local Union is suggesting you make reminder alerts in your email when eligible removal date occurs per below. On those dates please send HR a request to have them removed. They are not removed automatically.
ARTICLE 16 - DISCIPLINE AND DISCHARGE
B. Employee/Union Access to File. The contents of an employee's personnel office record shall be disclosed to the employee upon request and to the employee's Union representative upon the written request of the employee. In the event a grievance is initiated under Article 17, the Appointing Authority shall provide a copy of any items from the employee's personnel office record upon the request of the employee. Up to ten (10) copies of such material shall be without cost to the employee, Local Union, or Union. A supervisor’s file is subject to the release provisions of the Minnesota Government Data Practices Act.
C. Removing Materials from File. Upon the employee's request, the following documentation shall be removed from the employee's personnel file:
1. A written reprimand provided that no further disciplinary action has been taken against the employee for eighteen (18) months from the date of the written reprimand;
2. A written record of a suspension of ten (10) days or less provided that no further disciplinary action has been taken against the employee for three (3) years from the effective date of the suspension;
3. A written requirement to provide a medical statement (and any such statements) due to suspected sick leave abuse, provided that the employee has not received such a requirement for one (1) year from the expiration of the previous requirement.
4. A "letter of expectation," which is not discipline, provided that the employee has performed satisfactorily for six (6) months from the date of the "letter of expectation."
Upon request, disciplinary letters which have met the contractual conditions of removal from the employee’s personnel file shall also be removed from the supervisor’s file.
A written request to remove a document from a personnel file under this section shall not be placed in the file.
Materials removed pursuant to this section shall be provided to the employee.
Use the following email links to make your request: